Spirit Drum Fest

EVENT PROPOSAL

Event date: TBC: SEPTEMBER 2025 (10am - 10pm)

⏱Avg. Reading Time: 10 min

This event proposal is a detailed plan that outlines our event concept, objectives, budget, venue, schedule, staffing needs, and more.

It's our pitch to potential clients or stakeholders about why our event idea should be selected and funded.

MEET THE TEAM

Get ready to experience a vibrant celebration of music and interactive creativity at the Spirit Drum Fest! Immerse yourself in workshops, performances, and activities that inspire and connect. Join us for an unforgettable event filled with rhythm, fun, and community engagement. Don't miss out on this unique opportunity to celebrate in the spirit of creative freedom!

Hi there,

Natasha Vigille
Founder
Event Coordinator
Facilitator
Drum Instructor

Rose Young
Co Founder

Event Manager

Who are we?

Meet our vibrant collaborative team, featuring Natasha Vigille, the founder of Djembe Devon, renowned for its interactive Djembe drumming workshops, alongside Rose Young, a professional events manager and passionate advocate for the community. Our mission is to inspire creativity, build connections, and promote cultural appreciation through immersive experiences. We invite you to join us on this thrilling journey to enhance our community and honor the unifying power of music and collaboration!

Our expertise

Event Management
Workshop Facilitation
Logistical Arrangements and Planning
Coordination of Speakers and Entertainment
Catering Services and Hospitality Management
And additional services!

2024

founded

events

100+

workshops

EVENT OVERVIEW

THE DATES

September 2025

BUDGET

£20K

GUESTS EXPECTED

250+

THE EVENT

Spirit Drum Fest, an immersive music festival that invites the community to dive into a rich tapestry of cultural arts and creativity. This exhilarating event highlights the positive impact of communal activities on mental and emotional wellbeing, making it a perfect gathering for individuals of all ages. Attendees can look forward to interactive workshops and activities, live music, DJ sets, and inspiring craft stalls, all while enjoying a diverse selection of delicious food and beverages to tantalize their taste buds. Experience a day filled with joy, connection, and creativity at Spirit Drum Fest!

THE VENUE

North Devon: TBC
A rural setting and backdrop, perfect for fostering an innovative and collaborative community atmosphere.
Parking: Free, onsite parking.

EVENT GUIDELINES

Innovative Workshops: Attendees encouraged to participate in interactive Djembe drum circles.
Interactive Activities: Attendees are encouraged to engage in interactive live games and activities designed for social connection.
Event Enhancements:
Enhance community spirit and engagement with live music, food, drinks, and engaging craft stalls, creating a vibrant festival atmosphere.
Target Audience:
Festival goers, Creative individuals, Community-oriented people.

Main goal of the event

The main goal of Spirit Drum Fest is to celebrate and promote social creative activity...
To inspire, engage and entertain a target audience of festival goers, creative minds and community orientated people across the generations by setting the stage for a diverse range of music and arts of the highest quality.
Raising awareness of cultural art forms and building community pride and social cohesion through an increase of community participation. Educating audiences and offering a wide range of experiences to inspire them whilst contributing to the local economy by supporting local and Grassroots artists and promoting community causes, such as the food and drink industry.

This vision is not just about providing a service; it's about building a community!

Objectives

To organise a community festival with an aim of it becoming an Annual Diversity Festival.
To promote and support communities to participate in Arts, Cultural and Heritage activities and to make use of this medium as a tool to promote social inclusion and community cohesion.
To promote Cultural Diversity as an integral part of Devon's identity.
To collaborate with other organisations and individuals to build and develop creative talent within the region.

Our timeframe

April 2024 - May: Brainstorm event goals, theme, and target audience. Research potential dates and create a budget
May - June: Establish event’s vision and objectives
June - July: Develop a detailed project/event management plan
July - Aug: Select the ideal venue
Aug - Sept: Research artists & acts and determine ticket prices
Sept - Oct: Create a list of potential sponsors and funding sources
Oct - Nov: Create a marketing and promotion plan/proposal
Oct - Jan: Source & Secure funding
Jan - Feb: Obtain permits, create a safety plan, and secure deals with sponsors
Jan - Feb: Finalise booking lineup, launch website and put tickets on sale
Feb - Mar: Finalize the vendors and sponsors lists.
Mar - Apr: Solidify details like accomodation and extra activities
Apr - May: Handle smaller tasks like parking organisation and printing the event map
May - June: Fine tune the event execution plan. Confirm travel and accommodation with artists and acts
June - July: Close early-bird ticket availability
July - Sept: Tie up any loose ends. Confirm final numbers with the venue
13th Sept 2025: Execute and manage the event
Sept - Oct: Evaluate and Reflect
Nov 2025: Set goals for next event

EVENT PROGRAM SAMPLE

Interactive Games

Facilitate games: Giant Jenga, Connect 4, Twister, Tug 'O' War

Interactive Djembe drum circle

12PM - Interactive Workshop

2PM - Local Music Showcase

Local music talent showcase

4PM - DJ Sets

DJ Live sets begin

Interactive Workshop

Spoken Word interactive workshop

Chillout Session

8PM - Fire Pit

Welcome attendees: Meet and great... Networking opportunities.

10:00AM - Open Event Program

Interactive & participatory arts

Immersive Activities

1PM - 2PM - Team Activities

Communal activity: Rounders, Squid game

3PM - Main Stage

Live music performances

5PM - Interactive Workshop

Interactive Djembe drum circle

Immersive Games

Facilitate activities: Musical Statues, Squid Games

Break down and clear up

10PM - Event Closure

BUDGET INCLUDES

The budget quote of £20K includes but is not limited to:

1 Day music & arts festival
Djembe drum circle workshops (Djembe drums included)
Facilitated interactive activities
Live performances
Production expenses: PA System, Staging & Lighting
Performers, speakers, musicians and facilitators
PR/Marketing and publicity: Website, Marketing Campaigns, Promotions, Festival Art, Branding, Banners etc.
Security Staff & Measures
Site expenses: Entry, Accessibility, Parking
Ticketing expenses: Printing, Ticket Takers
Staff expenses: Administration, Parking Staff, Event staff
Pre-production expenses: Liability Coverage, Permits, Licenses
Other expenses: Vendor tents, Vehicle Rental, Fence & Perimeter Lights, Trash Control, etc.

INCOME STREAMS

Income streams include but is not limited to:

Ticket sales
Sponsorships
Grants
Merchandise sales
Vendor concessions
Travel, transportation & accommodation packages

Looking forward to potentially collaborating...
Let's meet and create more memorable events together!

Thank you,

Natasha Vigille: Founder/Event Coordinator/Facilitator/Drum Instructor
Rose Young: Co Founder/Event Manager